The Rio Rancho Purchasing Division strives to be a trusted partner who delivers outstanding customer service, develops collaborative relationships, and provides recognized value in the acquisition of goods, services and resources for our valued students.

Vendor Registry

The Purchasing Office is responsible for the procurement of all tangible goods, services, and construction for the Rio Rancho Public Schools District.
The District processes all purchase requests for goods and services through the issuance of an approved Purchase Order (PO).  Vendor(s) should never proceed with providing goods or services to the district until they have received a valid procurement method in advance i.e. a P-Card or Purchase Order.  Staff should ensure that a valid procurement method is in place prior to ordering any goods or services.

• Vendor Notification of RRPS Purchase Order Requirement

In accordance with state statutes, section 7-9-54, sales of tangible personal property to Rio Rancho Public Schools are specifically exempted from the State Gross Receipts Tax; however, services sold to the district are taxed.

• Tax exempt form

Rio Rancho Public Schools has two types of Vendor Information Collection. The first, is Vendor Registry. The Vendor Registry platform allows for entities to sign up for information on BID's, RFP's and other similar requests. The second, is Vendor Set-Up. The Vendor Set-Up is for the Purchasing Department to procure services and produce a Purchase Order to a company. The information for both are below:

Register on-line as a vendor by using the vendor registration form link shown below.  the form will provide us with your business contact info and commodity category of products and services you offer.  Your registration improves the notification process as bid opportunities become available that match the commodity or service your business provides, and also includes your business in the RRPS list of registered vendors. Instructions for accessing the Vendor page and Registration form:

1. Click here to submit a new vendor registration
2. This is a self-service platform, so please retain your login information & password for future updates of your registration profile.

In accordance with the purchasing policy at RRPS, businesses are required to submit a W-9 for purchase contracts of any amount.  The W-9 Form can be downloaded, filled out, and submitted to the Procurement department or forwarded to Accounts Payable with your invoice.

• RRPS W-9

All RRPS purchases are subject to the district's Standard Terms and Conditions.

• RRPS Standard Terms and Conditions

Vendors who have been issued an approved purchase order (PO) should submit invoices to Rio Rancho Public Schools, Accounts Payable Dept., 500 Laser Road N.E., Rio Rancho, New Mexico 87124

Please click here for the current Solicitation List

NOTE: Please be aware that choosing not to respond to an RFP/ ITB does not jeopardize a vendor's standing with Rio Rancho Public Schools.  A business does not have to be an active vendor in the RRPS data base in order to participate in an RFP or ITB.

For Current Solicitation List Click Here