RRPS Facility Rentals

RRPS opens its facilities to community organizations and businesses.  Facilities are only available to rent when the rental doesn’t interfere with school functions. Please be aware that Rio Rancho Public School-sponsored events and extracurricular activities hold priority. Facility rentals are permitted only when they do not conflict with the needs of RRPS students. Consequently, certain locations or rooms may not be available for rental at all times.

If you are interested in reserving an RRPS Facility, please go to our Facility Use scheduling site, Master Library Schedules (ML Schedules) this will be your gateway to registering for an account, and entering and submitting your reservation request.

All reservations will be canceled should schools close due to inclement weather. Approval or denial of a reservation is ultimately at the discretion of each school. Schools may deny requests they feel conflict with school schedules, missions, or events. Facilities are closed during Holidays/Breaks, resulting in any community use/outside organization events, practices, or games that fall on a Holiday, Break, and/or No School Day will be declined and/or canceled

Rental Hours:

Elementary Schools: 6:30 PM - 8:00 PM

Middle Schools: 4:00 PM - 8:00 PM

High Schools: 3:00 PM - 8:00 PM

Weekend Hours: 6:30 AM - 8:00 PM

Summer: Hours vary

*Please Note: During Summer Break, all indoor spaces are closed for restorative cleaning to ensure they are ready for the upcoming school year.*

Community Use - External; Outside Organizations using RRPS Facilities

  1. To register for a new account with ML Schedules, Click Here

  2. If you already have an account, Click here to log in to ML Schedules.

  3. Once you submit your reservation request, a thank-you screen will confirm that your Request is being processed.

  4. You will receive an email when your request has been submitted, if your request has been declined, or if your reservation has been approved/finalized. Submitting a request and/or receiving the approved/finalized email, does not constitute approval. Please do not plan to use the facility until you have received, via email, the invoice for your event.

  5. Payment must be made by the due date, before the start date of your event.

  6. Once payment is made/received, you will receive an email from the Facility Use Specialist with your Facility Use Agreement, granting you access to the Facility.

  7. You will need to ensure you've submitted full payment or 50% of payment (if required) and insurance that meets RRPS requirements at least 10 days before the first day of your event. If you do not, you risk your event being canceled.

Reservations must be submitted at least 2 weeks before your event date. *The system will automatically prevent any reservations from being submitted if they are made less than two 2-weeks before the event date.

INSURANCE REQUIREMENTS FOR ORGANIZATIONS:

All outside organizations wanting to rent RRPS Facilities are required to provide insurance coverage. A Certificate of Insurance must be submitted with the request to rent the facilities and coverage must be up to date.

  • The insurance policy needed is either a Special Events policy for a one-time use of facilities or a Tenant Users Liability Insurance Policy(TULIP) for recurring use of facilities. The "Certificate of Insurance," must include Rio Rancho Public Schools, 500 Laser Road NE Rio Rancho, NM 87124 as the additional insured on the policy for the date(s) of use. The policy should be no less than $1 million before the start of your event. The insurance certificate must be uploaded when submitting your reservation and should be emailed to facuse@rrps.net

  • How do I upload my Insurance FIle? - How Do I Upload my Insurance Form


    Point of Contact:      Facilities Use Specialist, facuse@rrps.net

Register for an Account

All facility use requests are completed online.

  • The first step needed to make an online facility use request is to create a user account.

  • You can do so by clicking the Register icon below.

  • Be sure to complete all information fields and then click the submit button.

  • If your registration was successful you will receive an e-mail confirmation.

  • The video and Quick Start Guide below will provide additional information.

Register for a new account (first-time user)

Log-in and Reserve

Once your account is created you can start making facility reservations.

  • Click the Login icon below.

  • The video and Quick Start Guide below will further explain the reservation process.

  • What do I do if I forgot my password? - What If I Forgot My Login Password

Log in and request space(s)

Creating an Account:

Submitting a Facility Use Request:

RRPS Staff - INTERNAL /SCHOOL FUNCTIONS

NOT for Community Use Reservations* Click here for more information.

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Facilities Use Frequently Asked Questions (FAQ)

How do I put in a request to use RRPS Facilities?

  1. The first time you use ML Schedules, you will need to register for a new user account on the Rio Rancho Public Schools MasterLibrary website.

  2. Select "Create New Account." A Register screen will be displayed to enter your information. Enter all of the requested data. When all required information is entered, select the "Create User Account" button.

  3. You can now start making space reservations.

Learn how to place a facility-use rental request by watching the Submitting a Facility Use Request Video. If you are not already in your account:

  1. Go to the ML Schedules login screen.

  2. Enter your Username and Password.

  3. Select the "Log in" button.

  4. After you place your request, your request will then be reviewed and processed by the school site and district.

Is insurance required to use RRPS facilities?

  1. Yes, all outside organizations seeking to rent Rio Rancho Public Schools facilities are required to provide insurance coverage.

  2. You can upload your Certificate of Insurance (COI) directly to your MasterLibrary account/group. Please review How do I Upload my Insurance Form for complete instructions.

  3. Once your COI is uploaded and approved, it will apply to all your RRPS reservations in the system until the COI expires.

*The insurance policy we need is either a Special Events policy for a one-time use of facilities or a Tenant Users Liability Insurance Policy or TULIP for recurring use of facilities, the Certificate of Insurance should include Rio Rancho Public Schools 500 Laser Rd NE Rio Rancho, NM 87124 as the additional insured on the policy for the date(s) of use and the policy should be for $1 million, before the start of your event.

Is there a fee to use the facilities?

Yes, charges vary by the type of facility being rented, any personnel needed for the event, or any additional cost. Please go to the Fee Schedules for facility fees.

How long does it take to get a rental agreement?

Please allow up to 2 weeks for your reservation request to go through the approval process.

When is payment due?

Payment is due within 10 days of your event if it is a one-time event. Payment for seasonal or monthly events is due on the 10th of every month.

How is payment submitted?

Payments can be submitted online through My School Bucks or with a check or money order. Please Note: A service fee of 3.95% will be charged by My School Bucks, the service provider processing online payments for Facilities Use rentals.

Who do I call for assistance if I'm having issues submitting my payment online?

If you are having technical issues with the My School Bucks payment portal please call My School Bucks at 855-832-5226 Select option #1 The customer support team is available 7 am - 7 pm EST Monday - Friday. Email: parentsupport@myschoolbucks.com The customer support team will respond to your email within 24 hours of receiving the support matter via email.

Who do I call with questions?

You can call the Facility Use Specialist with any additional questions or assistance at 505-962-1282 or send an email to facuse@rrps.net.