Document Management

Procedures are in place to document, electronically log, and securely store any and all documents that schools and departments must keep to meet the State retention mandates. These documents would include such things as student and staff records, written communications, financial files, and administrative documentation. Document Management is responsible for processing both documents that need to be stored as well as documents that are eligible to be shredded and destroyed under state guidelines. More information may be found here.

For details specific to document management processes, please click on Process Diagram for Document Management

For details specific to processes for document retrieval from warehouse storage, please click on Process Diagram for Document Retrieval

Point of Contact: Melissa Pitts

en español

IPRA - Inspection of Public Records Act (Freedom of Information):

Public Record Requests:

Información en español aquí (.pdf)

Rio Rancho Public Schools follows procedures contained in the New Mexico Inspection of Public Records Act (NMSA 1978, Chapter 14, Article 2) and the New Mexico Attorney General's published compliance guide.

Record Request Guidelines

To ensure the request is properly processed, requests for inspection of public records should be submitted in writing and must include the name, address and telephone number of the person making the request.
The request must describe the records sought in sufficient detail to enable the Custodian of Records to identify and locate the requested records. The requestor is not required to state the reason for wishing to inspect the records.

How to Submit a Request for Public Records

Please submit your written request (letter, email or memo) and deliver:
By Mail to:
Melissa Pitts, Custodian of Records
500 Laser Rd. NE
Rio Rancho, NM 87124

By Email to:

melissa.pitts@rrps.net

By Fax to:
505-896-7827

What to Expect

Upon receipt of written or electronic Inspection of Public Records request, the RRPS Custodian of Records will respond in writing within three (3) business days to acknowledge receipt of the request.
After determining if the requested records exist, and are subject to inspection, copies of the records will be made available for review at the RRPS District Office at 500 Laser Rd. NE, Rio Rancho, NM 87124.
Arrangements can be made to have the request mailed or electronically delivered if necessary.
Please be aware that Rio Rancho Public Schools charges $.40/page for paper copies of all IPRA Requests.

Downoladable notice (.pdf): Inspection of Public Records Notice / en español

IPRA - Inspection of Public Records Act (Freedom of Information):

Public Record Requests:

Información en español aquí (.pdf)

Record Request Guidelines

To ensure the request is properly processed, requests for inspection of public records should be submitted in writing and must include the name, address and telephone number of the person making the request.
The request must describe the records sought in sufficient detail to enable the Custodian of Records to identify and locate the requested records. The requestor is not required to state the reason for wishing to inspect the records.

How to Submit a Request for Public Records

Please submit your written request (letter, email or memo) and deliver:
By Mail to:
Melissa Pitts, Custodian of Records
500 Laser Rd. NE
Rio Rancho, NM 87124

By Email to:

melissa.pitts@rrps.net

By Fax to:
505-896-7827

What to Expect

Upon receipt of written or electronic Inspection of Public Records request, the RRPS Custodian of Records will respond in writing within three (3) business days to acknowledge receipt of the request.
After determining if the requested records exist, and are subject to inspection, copies of the records will be made available for review at the RRPS District Office at 500 Laser Rd. NE, Rio Rancho, NM 87124.
Arrangements can be made to have the request mailed or electronically delivered if necessary.
Please be aware that Rio Rancho Public Schools charges $.40/page for paper copies of all IPRA Requests.

Downoladable notice (.pdf): Inspection of Public Records Notice / en español

IPRA - Inspection of Public Records Act (Freedom of Information):

Public Record Requests:

Información en español aquí (.pdf)

Record Request Guidelines

To ensure the request is properly processed, requests for inspection of public records should be submitted in writing and must include the name, address and telephone number of the person making the request.
The request must describe the records sought in sufficient detail to enable the Custodian of Records to identify and locate the requested records. The requestor is not required to state the reason for wishing to inspect the records.

How to Submit a Request for Public Records

Please submit your written request (letter, email or memo) and deliver:
By Mail to:
Melissa Pitts, Custodian of Records
500 Laser Rd. NE
Rio Rancho, NM 87124

By Email to:

melissa.pitts@rrps.net

By Fax to:
505-896-7827

What to Expect

Upon receipt of written or electronic Inspection of Public Records request, the RRPS Custodian of Records will respond in writing within three (3) business days to acknowledge receipt of the request.
After determining if the requested records exist, and are subject to inspection, copies of the records will be made available for review at the RRPS District Office at 500 Laser Rd. NE, Rio Rancho, NM 87124.
Arrangements can be made to have the request mailed or electronically delivered if necessary.
Please be aware that Rio Rancho Public Schools charges $.40/page for paper copies of all IPRA Requests.

Downoladable notice (.pdf): Inspection of Public Records Notice / en español

IPRA - Inspection of Public Records Act (Freedom of Information):

Public Record Requests:

Información en español aquí (.pdf)

Record Request Guidelines

To ensure the request is properly processed, requests for inspection of public records should be submitted in writing and must include the name, address and telephone number of the person making the request.
The request must describe the records sought in sufficient detail to enable the Custodian of Records to identify and locate the requested records. The requestor is not required to state the reason for wishing to inspect the records.

How to Submit a Request for Public Records

Please submit your written request (letter, email or memo) and deliver:
By Mail to:
Melissa Pitts, Custodian of Records
500 Laser Rd. NE
Rio Rancho, NM 87124

By Email to:

melissa.pitts@rrps.net

By Fax to:
505-896-7827

What to Expect

Upon receipt of written or electronic Inspection of Public Records request, the RRPS Custodian of Records will respond in writing within three (3) business days to acknowledge receipt of the request.
After determining if the requested records exist, and are subject to inspection, copies of the records will be made available for review at the RRPS District Office at 500 Laser Rd. NE, Rio Rancho, NM 87124.
Arrangements can be made to have the request mailed or electronically delivered if necessary.
Please be aware that Rio Rancho Public Schools charges $.40/page for paper copies of all IPRA Requests.

Downoladable notice (.pdf): Inspection of Public Records Notice / en español

IPRA - Inspection of Public Records Act (Freedom of Information):

Public Record Requests:

Información en español aquí (.pdf)

Record Request Guidelines

To ensure the request is properly processed, requests for inspection of public records should be submitted in writing and must include the name, address and telephone number of the person making the request.
The request must describe the records sought in sufficient detail to enable the Custodian of Records to identify and locate the requested records. The requestor is not required to state the reason for wishing to inspect the records.

How to Submit a Request for Public Records

Please submit your written request (letter, email or memo) and deliver:
By Mail to:
Melissa Pitts, Custodian of Records
500 Laser Rd. NE
Rio Rancho, NM 87124

By Email to:

melissa.pitts@rrps.net

By Fax to:
505-896-7827

What to Expect

Upon receipt of written or electronic Inspection of Public Records request, the RRPS Custodian of Records will respond in writing within three (3) business days to acknowledge receipt of the request.
After determining if the requested records exist, and are subject to inspection, copies of the records will be made available for review at the RRPS District Office at 500 Laser Rd. NE, Rio Rancho, NM 87124.
Arrangements can be made to have the request mailed or electronically delivered if necessary.
Please be aware that Rio Rancho Public Schools charges $.40/page for paper copies of all IPRA Requests.

Downoladable notice (.pdf): Inspection of Public Records Notice / en español