RRPS opens its facilities to community organizations and businesses. Facilities are only available to rent when the rental doesn’t interfere with school functions.
1) Read about major changes for 2016-2017
2) Beginning immediately, if you rent our facilities for any youth athletic event you will need to complete and sign this form
Frequently Asked Questions
Q. What are the first steps to renting?
A. First time users register through the Community Use Portal (which is closed from June 15-July 15) and will be contacted by the Facilities Use Specialist.
Q. What happens after initial registration?
A. Facility users can request a rental through the portal, subject to approval by the school and the school district.
Q. Can I rent any facility I want?
A. No. If your event doesn't need a specific venue, you may be directed to a more appropriate one. For example, if you have a smaller audience you may be told the Black Box theater is more appropriate to your needs than the Concert Hall.
Q. Can I rent any equipment I want?
A. No. Certain equipment, because of value and fragility, is not available to be rented and therefore is not listed on the facility use fee equipment. An example of this is the District's baby grand piano. It is never available for community use.
Q. Can I rent equipment from the District and take it to another facility?
A. No. Our resources can never be removed from District property under any circumstances.
Q. Is insurance mandatory?
A. Yes. All facility users are required to provide a Tenant Users Liability Insurance Policy or TULIP. The "Certificate of Insurance" should include Rio Rancho Public Schools as the additional insured on the policy for the date(s) of use and the policy should be for $1 million. The insurance certificate should be mailed to the District Office.
Q. Is there a fee to use the facilities?
A. Yes. Charges vary by the type of facility being rented and the personnel needed for the event.
Q. Can a waiver for the facility cost be obtained?
A. Rarely. In June of 2015 the School Board approved a stringent set of criteria for waivers. Organization must meet all three of the criteria to obtain a waiver.
Q. What is the facility waiver criteria?
A. The organization must:
1. Be an RRPS-sponsored team or organization.
2. Be non-profit with NO fees charged to participants.
3. Fundraising only benefits RRPS students/programming.
If you believe your organization meets all three criteria Click here to submit your waiver request.
Q. Can personnel fees be waived?
Q. What kind of personnel might my event require?
A. Custodians, security, site supervisor, theater techs. Not all events require all personnel types.
Q. Is there a consumable fee? (utilities, etc)
A. Sometimes although usually those fees are part of the facility rental fee.
Q. How long does it take to get a rental agreement?
A. Approximately two weeks.
Q. Are all costs disclosed in advance?
A. Yes. You can either accept or reject the invoice when you receive it.
Q. When is payment due?
A. Ten days after the event.
Q. How is payment submitted?
A. Checks or Money Orders should be made payable to: Rio Rancho Public Schools and mailed or dropped off at 500 Laser Rd. NE Rio Rancho, NM 87124.
Q. Who do I call with questions?
A. Laura Perez, Facilities Use Specialist at 896-0667 ext.51318 or email at firstname.lastname@example.org.