Frequently Asked Questions

RRPS opens its facilities to community organizations and businesses.  Facilities are only available to rent when the rental doesn’t interfere with school functions.

Frequently Asked Questions

Q. What are the first steps to renting?

A. New Community Users need to create an account and request access to submit online requests. Once your account is approved, you can view the calendar and check facilities availability and submit a request to use a facility on a one-time, yearly or seasonal basis. Email Laura Perez Facilities Use Specialist at for further assistance. 

Q. What happens after initial registration?

A. Community Users can request a rental through the Community Use portal, subject to approval by the school and the school district.

Q. Can I rent any facility I want? 

A.  No. If your event doesn't need a specific venue, you may be directed to a more appropriate one. For example, if you have a smaller audience you may be told the Black Box theater is more appropriate to your needs than the Concert Hall.

Q. Can I rent any equipment I want?

A. No. Certain equipment, because of value and fragility, is not available to be rented and therefore is not listed on the Fee Schedule. An example of this is the District's baby grand piano. It is never available for community use.

Q. Can I rent equipment from the District and take it to another facility?

A.  No. Our resources can never be removed from District property under any circumstances.

Q. Is insurance mandatory?

A. Yes. All facility users are required to provide a Tenant Users Liability Insurance Policy or TULIP.  The "Certificate of Insurance" should include Rio Rancho Public Schools as the additional insured on the policy for the date(s) of use and the policy should be for $1 million, before the start of your event. The insurance certificate should be emailed to

Q. Is there a fee to use the facilities?

A. Yes. Charges vary by the type of facility being rented and the personnel needed for the event.

Q. Can a waiver for the facility cost be obtained?

A.  Rarely. In June of 2015, the School Board approved a stringent set of criteria for waivers. An organization must meet all three of the criteria to obtain a waiver.

Q. What is the facility waiver criteria?

A. The organization must:

     1. Be an RRPS-sponsored team or organization.  
     2. Be non-profit with NO fees charged to participants.
     3. Fundraising only benefits RRPS students/programming. 
If you believe your organization meets all three criteria
 Click here to submit your waiver request.

Q. Can personnel fees be waived?

A. No.

Q. What kind of personnel might my event require?

A. Custodians, Security, Site Administrator, Theater Techs. Not all events require all personnel types. 

Q. Is there a consumable fee? (utilities, etc)

A. Sometimes although usually, those fees are part of the facility rental fee.

Q. How long does it take to get a rental agreement?

A. Approximately two weeks.

Q. Are all costs disclosed in advance?

A. Yes. You can either accept or reject the invoice when you receive it.

Q. When is payment due?

A. Ten days after the event if it's a one-time event. Seasonal or monthly events, payment is due the 10th of every month.

Q. How is payment submitted?

A. Checks or Money Orders will be accepted until 1/1/2018 they should be made payable to: Rio Rancho Public Schools and mailed or dropped off at 500 Laser Rd. NE Rio Rancho, NM 87124.

After 1/1/2018 all payments must be submitted online via the Community Use Portal and a service fee of 3.95% will be charged by My School Bucks the service provider processing online payments for Facilities Use. 

Q. Who do I call with questions?

A. Laura Perez, Facilities Use Specialist at 896-0667 ext.51318 or email at